Third-Party Payment Information for Camp Families
Some families at our summer camp use third-party payers, such as Financial Management Service (FMS) agencies or other funding organizations, to cover camp fees. This page explains how the process works, what our deadlines are, and what families need to do to ensure timely payment.
While many of our third-party payment families use Regional Center services, the information below applies to all families using any third-party payer.
Payment Deadlines
To keep your camper’s spot secure, all payments, regardless of source, must meet the following deadlines:
- March 18: Standard FMS payment deadline
- April 1: Family payment method on file is charged if we have not received FMS payment
- For enrollments after April 1: payment is due within 2 weeks of enrollment OR 2 days prior to your camper starting camp, whicher comes first.
Regional Center Services
1. Traditional Services
- Families using Traditional Services may only use vendored camp programs. Because our camp is not vendored, families in this category may not use Regional Center funds unless they switch service options.
2. Participant-Directed Services
- Families may hire vendored or non-vendored camp providers.
- An FMS agency issues payment to our camp once the family submits the invoice.
- FMS payments must follow the same camp deadlines.
3. Self-Determination Program
- Families have full control of their budget and choose an FMS they work with regularly.
- If the family’s pre-set budget includes camp fees, no Regional Center approval is required.
- If budget adjustments are needed, the Regional Center states that it may take up to three months to process changes.
What Families Need to Do
- Notify your FMS as soon as your child is enrolled in camp.
- Submit the invoice you recieve from camp to the FMS promptly.
- Ensure your FMS understands our deadlines and payment requirements.
- Keep a valid payment method on file with the camp.
What if my FMS can’t pay on time?
Your payment method on file will be charged on your payment deadline (see above for specific deadline information). Once your FMS pays, you can request a reimbursement from camp.
- Credit card fees cannot be refunded so we encourage you to make payments using the ACH/eCheck option.
Need Help?
If you have questions about third-party payments, FMS agencies, or how to navigate your funding source, please reach out to our camp office. We’re happy to guide you through the process.